Frequently Asked Questions for GOST
Certification :
Who is authorized to obtain these certificates?
The authorization of Certification is applied to Russian Governmental
Standards ("The Federal Agency on Technical Regulating and Metrology")
and other accredited specialized Certification Bodies and accredited
Test Laboratories. For obtaining of these certificates, the production
system analysis and the products of related company should be checked
and investigated for the conformity of Russian norms by the authorized
auditors. Also you will need to present some official documents,
confirming production quality, and samples of products. Production will
be tested accordingly Russian Federation standards of quality. The
Certificate Bodies are under strict control of "The Federal Agency on
Technical Regulating and Metrology" that is why all the documents and
products are carefully tested. These Bodies are situated mainly in
Moscow; each Body has its own area, where it can make Certification.
The Certification Bodies are entitled to give Certificates only for the
products, belonging to their accredited area. For example, Bodies for
food Certification cannot give a Certificate for textile products. To
get a Certificate for textile products, you will need to apply to Body
entitled for this type of Certification; they should have inspectors on
textile products and Test Laboratories.
If you are going to
arrange export to Russia, you will need this Certificate. Here European
ISO 9000 is not valid yet, and the only official standard is GOST-R –
most well-known and popular among customers.
Usually Certificate is necessary for two cases:
1. Customs office
2. Sales of products at Russian market.
This Certificate is announced as the necessary document for customs at
crossing the border and for wholesale stores if tax inspection is taken
place. That is why Russian organizations and export-companies cannot
work with non-certified products. The Certificate for building materials
is also one of the necessary conditions for the object to be accepted by
government commission. Certificate for equipment should be made for
every factory or plant and service organizations.
Yes. On October 1, 2000
Russian Governmental Customs committee issued an order that Certificate
of Conformity is needed for some of exported products and equipments.
However, not all the products have to be certified – the list of the
products, where Certification is not necessary, is published by
Governmental Customs committee every half of the year. “Letter of
Exemption” is required for such products, it is issued by a special
Certification Institute called VNIIS.
Russian Certificate is
valid in Byelorussia, Georgia and Kazakhstan. Till the middle of 80-th
there was general Governmental Standards in our country, and it was used
by all the republics of ex-USSR. Now many of them continue to work with
some standards from that period and Russian Certificate still has a very
big value here.
However, Russian GOST Certificates is not valid in Ukraine! They have
own system called UkrSEPRO.
Other C.I.S. Countries have Agreements with Russia that they recognize
the Quality Certificates which were obtained by the both sides.
You will make copies of
the Certificate original, than you will set there your company seal and
write “true copy”. Now you can use these copies at Russian market – for
wholesalers and customers. Original-copy of Certificate is necessary for
Russian customs – this is a copy, approved by Certification Body itself,
by any Russian Notorious or by Russian Consulate abroad.
The Certificate is accurately checked at Russian customs, as well in
shops and wholesale stores. Sometimes in Russian customs there is
chemical contents verification – and for these purposes we have a
Hygienic Conclusion and Certificate, issued by SES(Sanitary
Epidemiological Station).
What does it mean " 3 years Serial production Certificate " ?
Certification Bodies, accredited by "The Federal Agency on Technical
Regulating and Metrology", are entitled to give Certificates for serial
production during 3 years. Having such Certificate, manufacturer gets an
opportunity to deliver their products in Russia during 3 years. This
Certificate looks like all others, but there are some special features:
*any manufacturer from any country can get such Certificate.
*One of the necessary conditions is to arrange inspectors visit for
checking production process and getting products samples.
*Certificate is valid only for products listed there. All other products
of this manufacturer cannot be delivered to Russia with this
Certificate.
*to get this Certificate it is necessary to check level of production,
products quality and its hygienic features.
*Certificate is valid during 3 years.
According to the valid legislation in Russian Federation, every year
Certificate Body has to make “Annual Inspecting Control” .
What does it mean " 1 year Serial production Certificate " ?
This Certificate for serial production – but it is valid during 1 year
only. To get such Certificate it is necessary:
*visit of inspectors is not necessary, that helps to avoid some expenses
and it makes this option cheaper.
*products samples have to be tested to find out quality level (If
products cannot be brought to Test Laboratory, it is checked through
technical documentation.)
*official documents of manufacturer including company registration,
brand, copy of ISO 9000 Certificate, Official records from local Chamber
of Commerce indicating main activities of the company.
Usage of Certificate during 1 year is similar to 3 year one, the
difference is only in duration.
What does it mean "Certificate for single delivery " ?
This Certificate is for
manufacturers, arranging single delivery of products to Russia. To get
such Certificate – you will not need to present samples, only
documentation is required. This is the cheapest option of Certification,
it can be used if there is an appropriate customer in Russia and it is
issued for exact quantity of products.
Foreign manufacturer cannot use this Certificate for sale of his
products to other customer.
To get such Certificate it is necessary :
*The list of products for Certification and International Customs Tariff
codes.
*Quantity of products for delivery.
*Technical information about products – specification has to be
presented on 2-3 pages.
*Information about import-company, including address, telephone and
contact person.
*Copy of export-import contact.
*Copy of Invoice.
The list of products, where Certification is not necessary, is published
by Government Customs Committee every half of the year. For such
products “Letter of Exemption” has to be presented, it is issued by
special institution of Certification (VNIIS). In this letter it is set a
number of contract and Invoice, quantity of products for delivery and so
on.
Which procedure should be applied for obtaining Certificates?
Firstly, address to our nearest office by phone, fax or email.
*You will fill-in some special forms – we will need to get detailed
information and replies to all our questions!
*Technical documentation can be received in written or sent by email or
through Internet.
*You will send us copies of valid certificates (ISO 9000 and so on)
Attention! Important information! If you did not fulfill 3 items mentioned above, we cannot
calculate the price for Certification of your company.
*After dealing with your documentation, we will send you commercial
offer with all the terms, conditions and price for Certification.
*If you agree with our offer, we will send typical contract.
*After signing of contract and pre-payment , in 10-15 days inspectors
from Moscow will visit your company to make analysis of production.
*Before inspectors come you will get the list of documents to be
prepared for their visit.
*Inspectors will work during 1-2 days and manager of quality department
will have to reply their questions.
*Inspectors will choose some samples for testing of products quality in
Moscow. After testing of products, Certificate will be issued during
10-15 days.
*After Certificate delivery you will have to pay last 50% of total
price.
*Certificate price includes air-tickets for inspectors, their
accommodation, business travel allowance, Russian guide service. All
these items will be provided by our staff. You will get complete
Certificate! All the expenses for sample delivery are not included into
the total price!
*Certification process usually takes about 40-45 days.
Which documents required before the factory inspection ?
The main reason, why
Russian Experts come to your company – is to check the stable production
process.
Analysis of production is similar to the one, arranging for ISO 9000
Certificate. Here copies of the next documents are needed :
1. General information about company (yearly production volume, entire
territory of production, number of staff in each department and so on)
2. Main establishment contract of the company, tax registration Act,
3. Approved registration document for trade mark,
4. Copy of ISO 9000 Certificate or local Certificate of quality,
normative documents with standards for products,
5. Description of incoming row-materials control procedure and its
issues,
6. Description of production steps process control and its issues for
each operation,
7. Description of completed production quality control and its issues,
8. List of main suppliers and their Quality Certificates, Declarations,
9. Organization chart of the company (here is the related person for
quality should be directly responsible to the General Director of the
firm).
10. The program of maintenance and repairing of the main equipment for
the production. On this program should be shown as: Name of the
machinery, their trade mark, country of origin, frequency of maintenance
period, former and future maintenance and repairing time.
11. The program of the calibration of measuring instruments and
equipment. On this program should be shown as: Name of the equipment,
the place where it is used, trade mark, country of origin, frequency of
calibration period, former and future calibration time. Accreditation
Certificates of calibration organization and related reports should be
added to this program.
12. User manuals, guarantee labels, stickers, etc. should be copied and
prepared.
I have ISO 9000 Certificate or CE Sign – are they not enough ?
Unfortunately, not! Even
if you have a translation of this Certificate into Russian, it is not
valid in Russia. Here the only official Certificate is
GOST R, Hygienic Certificate and Fire Certificate.
At the moment ISO 9000 is not known here very well, and it is almost not
being asked by Russian customers at all.
Is it possible to get GOST Certificate if there is no ISO 9000?
To get GOST-R Certificate
you will not need ISO 9000, thus, any manufacturer can get Russian
Certificate of Conformity. But if you already have ISO 9000, it will be
easier for you to prepare all the information for GOST Certificate,
because similar documents are necessary for analysis of production,
required for inspectors.
For GOST-R Certificate it does not matter how many staff members you
have in the company.
Accordingly to Russian
Federation legislation, "Annual Inspection" for Certificates should be
performed for all the manufacturers, having Certificates for Serial
production during 3 years. For companies, having Certificate for Serial
production during 1 year or for single delivery, such inspections are
not needed.
Company-manufacturer will automatically accepted to cover (one and two
years after) all the expenses for inspectors visit, sending samples and
laboratory tests. All these conditions are mentioned in separate
contact, signing after Certificate is given. The Certificate of
Conformity will be cancelled if the company refused to arrange annual
inspection. In this case, accredited Certification Body sends letters to
Government Customs Committee (GTK) and "The Federal Agency on Technical
Regulating and Metrology"; and notifies about termination of the
Certificate. Than Certificate cannot be used any more on the territory
of Russian Federation and its customs.
E-marketci will get Certificate for your company, and upon your request
we could also help with arranging of Annual Inspection. We will remind
to you and Certification Body about this inspection, we will organize
the trip, tests and so on, for these purposes additional agreement for
contract is fulfilled. E-marketci is well experienced in holding such
dealings and we will really help you to arrange this inspection.
Our
Experts will answer your questions instantly, to check online status.
According to Moscow working hours in weekdays, from
09.00 until 18.00 (GMT+3)
Top